Deputy Head of General Services

Job Description

The Deputy Head of GS is providing a wide range of support for all related issues of GS department and stays in close coordination with each section (Procurement, Maintenance, and Transport, Contracts) in order to accelerate the daily routine tasks and ensure that in each section proper procedure has been implemented.

Duties & Responsibilities

1. Identify and seek solution (In consultation with the management) for all issues of General Services Department.

2. Collect and maintain statistical data from financial, Administrative and management reporting matters.

3. Implement and practice proper and transparent procurement procedure and process are maintained in the bank.

4. Close coordination with Procurement section and make sure that all the purchases are valued and proper supporting documents are attached.

5. Close coordination with maintenance section and make sure that all the repairs and contracts are based on the bank approved procedure.

6. Provide administrative support to all branch and head office staff in General Services related issues.

7. Establish and Maintain professional relation with vendors/contractors/suppliers, co-ordinate and contact required quotations and advises the management accordingly.

8. Supervising and coordinating the internal and external movements of the bank assets.

9. Preparing or reviewing reports as and when required by the management.

10. Maintaining professional filling system of General Services Department.

11. Registering the daily payment voucher into a database and making sure all the required supporting documents are attached or proper purchasing has been made.

12. Communicating with branch on related issues and ensuring that the problem has been solved and proper procedure has been implements for all GS related issues.

13. Maintaining proper record of all rent agreement of bank rented premises.

14. Oversee construction and renovation projects of the bank and ensure that the project is completed within the agreed period and budget.

15. Close coordination with all sections of GS (Procurement, Maintenance, Transport, and Petty Cash).

16. Taking care of requests for stationary, Supply, Purchases, Maintenance/Order and other necessary administrative documents in accordance with requirement of the office.

17. Other job-related tasks as assigned by line manager/Management.

Job Requirements

• Bachelor’s Business Administration or Accounting

• At least 3-5 years’ working experience in Admin, logistic field.

• Knowledge of bank operation in various fields.

• Fluent communication skills (written and verbal) in Afghan local languages as well as English.

• Having good analytical and diagnostic skills.

• Ability to use MS-Office packages.

• Flexibility regarding working hours and travel to branches while required.

• Leadership, management Skills Being accurate, punctual, professional and objective in the assigned GS tasks.

Skills

• Leadership, management Skills Being accurate, punctual, professional and objective in the assigned GS tasks.
• Having good analytical and diagnostic skills.
• Fluent communication skills (written and verbal) in Afghan local languages as well as English.

Submission Guideline

Interested candidates who deem themselves suitable for this vacancy can share their complete profile including (application letter, updated CV, and recent photo) electronically to below mentioned email and please indicate the vacancy number (AUB/EA/VA/026-010) in the subject line of your email otherwise your application will not be considered.

jobs@afghanunitedbank.com

Only shortlisted candidates who have completed the requirements of the vacancy will be called for further selection process.